B.  Analysis and Reporting

1.  Academic departments/units shall deliver the administered forms, with blank forms removed, to the Office of Computing and Information Systems (OCIS) Operations, Hoggard Room 206, by the last working day of final exams (within one week of final exams for summer sessions) for analysis.  The analysis will not be done until after all grades have been submitted to the registrar.

2.  Three copies of a course section summary (for each instructor, if team-taught) shall be prepared; one for the instructor, one for the department chairperson, and one for the instructor's dean.  This summary shall contain, for each item Q1 through Q16 and for any optional supplemental items, the individual's response mean, the individual's response standard deviation, the individual's minimum and maximum responses, the number of students enrolled in the section, the number of students responding, the departmental response mean, and the departmental response standard deviation.  In addition, the instructor shall receive one copy of the response frequencies of all SPOT items, including the demographic information.

3.  OCIS shall also provide to each instructor and his or her department chairperson and dean a Question 16 Section Summary for each section evaluated by SPOT.  That summary shall contain:

  1. course and section number, instructor's name, and semester (or summer session);
  2. the section mean on Question 16;
  3. quintiles for the distribution of Question 16 section means within the instructor's department or comparable academic unit (provided that section means for at least ten courses and/or course sections are available), within the instructor's college or school, and campus-wide for that semester or summer session (these quintiles should be reported visually on a scale that also shows the instructor's Question 16 mean);
  4. a verbal characterization of the student responses, that recognized the imprecision of the evaluation instrument and incorporates an objective interpretation of the Question 16 mean and the standard error of student responses;
  5. a histogram of the responses to Question 16 by students in this section.
4.  Every personnel action recommendation for reappointment, promotion or tenure should contain a summary, in a standard format, of the individual's SPOT results for Q16 (at least) over the most recent two-and-one-half years, together with a visual representation of trends and the relevant departmental and university quintiles.  (An accumulation of Question 16 Section Summaries over that period would accomplish this.)  All RPT recommendations shall include a qualitative interpretation of SPOT results by the department chairperson, and may include--at the individual's discretion--the individual's own qualitative interpretation.  All statistical calculations and quantitative analysis processed by anyone other than OCIS (which is discouraged) must be clearly identified as such.

Taken from Faculty Handbook, Appendix J