On-line equipment reservations.

1. Open and log-on to Outlook.
2. Open Public Folders (click on it)
3. Open Communication Studies folder (click on it)
4. Click on EITHER Edit Suites or Video Equipment Reservations
5. Click NEW at the top left of the page. This will open a new dialog box allowing you to make a new appointment.
1. Subject:

i. Cameras: Camera name & #; accessories; Your name, phone #, email

ii. Edit Suites: Indicate the edit suite number you will be working on

2. Enter location of shoot. Leave blank for editing.
3. Set start time and date
4. Set end time and date
5. SAVE and CLOSE. This will save your reservation and will return to the graphic display.

• Be sure your reservation does NOT overlap with someone else’s reservation
• Take care to take the same equipment you reserved.
• You may check equipment out overnight and over weekends.
• All equipment must be picked up/returned between 8 a.m. and 4:30 p.m.
• Equipment should be returned by 10 a.m. following an overnight reservation (unless someone has made an earlier reservation).
• Upon making your reservation, check the return day to see if the equipment is reserved for the following day.
• Make separate reservations for each day of a check-out that last more than one day.
• RETURN EQUIPMENT ON TIME.
• Edit suite reservations are for 3 consecutive hours at a time. You must forfeit the edit suite to the next group when your reservation is up. If no one is waiting to use the system you may continue using it.
• Charge all batteries! Charge them overnight if you can. If not, be sure to properly mount them on the charger.
• Return all equipment to the proper location.
• LOCK and DEADBOLT the equipment room.
• Never change or delete someone else’ reservation.